A complete platform for healthcare inventory auditing — from barcode scan on the floor to executive financial reports.
PharmaAudit bridges the gap between your Hospital Information System (HIS) records and the actual inventory on your shelves — automatically finding shortages, overages, and expired stock.
From setting up the audit to getting actionable reports, the entire process is streamlined and intuitive.
The Pharmacy Manager creates a new audit session in the dashboard (e.g., "Q3 Full Inventory") and assigns it to specific facility zones.
Upload a CSV or Excel file from your Hospital Information System containing item names, batch IDs, quantities, expiry dates, and costs.
The system validates formats, checks for duplicates, normalizes drug names, and flags any data quality issues for your review.
Once the data is processed, click "Publish" to make the audit available to floor auditors on their mobile devices.
The auditor opens the app, selects the active audit, and downloads the expected stock list to their device.
Move to a physical area (e.g., "ICU Ward"), select it in the app, and start scanning barcodes. No internet needed.
The app identifies each item instantly. Enter the quantity on the shelf. All data is saved securely on the device.
When Wi-Fi returns, the app automatically pushes all pending scans to the server. No manual action needed.
Records agree — item is verified and accurate.
Less on shelf than expected — potential loss or theft.
More on shelf than expected — possible HIS data error.
Items past their expiry date — flagged for disposal.
Four distinct roles, each with tailored access — ensuring data security and ease of use.
Every audit goes through a clear, trackable set of stages from creation to completion.
The mobile app works fully offline on the pharmacy floor. Data syncs automatically when connectivity returns.
Even if the connection drops mid-upload, your data is safe. The system guarantees no duplicates and no data loss.
Transform raw audit data into clear financial insights and corrective actions.
System groups all discrepancies by status (match, shortage, overage, expired), zone, and medication category.
Shortage quantities are multiplied by their unit cost to reveal total revenue leakage in dollar terms.
System produces zone-level summaries, item-level breakdowns, trend comparisons, and financial impact statements automatically.
Finalized data exported as CSV/Excel, ready to import back into your HIS to correct master inventory records.
Complete breakdown of all discrepancies — match, shortage, overage, and expired items across all zones.
Per AuditDollar-value analysis of all shortages and losses. Identifies the most expensive discrepancies for priority action.
Revenue LossPerformance breakdown by physical area — see which zones have the highest discrepancy rates and need attention.
By LocationList of all expired medications found during the audit plus items expiring within 30/60/90 days.
ComplianceCompare accuracy and loss trends across multiple audits. Track improvement or regression over time.
HistoricalPer-auditor scan counts, time on floor, zones covered, and productivity metrics for team management.
TeamReal-time visibility into audit progress, inventory accuracy, and financial impact — all from your browser.
| Medication | Zone | Expected | Actual | Shortage | Unit Cost | Loss | Status |
|---|---|---|---|---|---|---|---|
| Insulin Glargine 100U | Pharmacy A | 240 | 185 | −55 | $285.00 | $15,675 | Critical |
| Enoxaparin 40mg | ICU Ward | 180 | 142 | −38 | $156.50 | $5,947 | High |
| Omeprazole 20mg | OPD | 500 | 423 | −77 | $45.20 | $3,480 | High |
| Amoxicillin 500mg | ER | 320 | 298 | −22 | $18.75 | $412 | Low |
| Metformin 1000mg | Pharmacy B | 400 | 388 | −12 | $22.30 | $268 | Low |
| Medication | Batch | Zone | Qty | Expired On | Value | Action |
|---|---|---|---|---|---|---|
| Ceftriaxone 1g IV | B-2024-1892 | ICU Ward | 15 | Dec 2025 | $1,245 | Dispose |
| Diazepam 5mg | B-2024-0847 | ER | 8 | Jan 2026 | $340 | Dispose |
| Azithromycin 250mg | B-2025-0134 | OPD | 24 | Mar 2026 | $192 | Dispose |
Built for healthcare compliance with layered protection at every level.
TLS 1.3 encryption on all connections · Rate limiting · DDoS protection
OAuth 2.0 · SSO integration · Biometric unlock on mobile · Session management
Encrypted storage on device & cloud · AWS KMS · Automated backups
Every change logged · No overwrites · Full history reconstruction for compliance
A modern, scalable cloud architecture designed for reliability and growth.
Offline-first scanning · Local encrypted database · Auto-sync
Load balancing · SSL encryption · Request routing · Rate protection
Audit Management API · Sync Engine · Background Data Processor
PostgreSQL Database · File Storage (S3) · Message Queue